Office staff member taking notes.

Career lessons from working in an office

An office is an incredibly beneficial area to work. Almost every industry features clerical work as an essential component. And for young people just starting their careers, there are many ways to get into their selected industry. One way is to start out as an office staff member. Although the setting may not seem as appealing as other jobs, there are a lot of benefits that come with working behind a desk. Here are just some of those perks to look forward to.

 

Investing in your future

To be honest, being an accountant or an office staff assistant can often be very dull. There are a lot of numbers and logistical information that need to be tackled on a regular basis. But in order to make it in most companies, the ability to organize and use that information is imperative to the future of your career. This is often true in branding and creative agencies. You have to learn how to use the tools before you can start playing with them. Working as an accountant or office assistant will help provide such training.

 

Lessons within the practice

Take for instance if you wanted to be a writer for a big brand agency. You will likely start out as an assistant. Your job may require you to organize content for SEO. That might not be exactly what you had in mind, but it teaches you the fundamentals of writing content. You will need to learn the importance of deadlines, as well as writing within a fast paced environment. Think of it as a training ground for your dream job.

 

Balance between co-workers

Another thing that you will learn while in the office is the power of working as a team. It might sound cliché, but it is paramount to any future leadership position. A true leader knows how each of their employees’ works and has a respect for their individual style. So you will have to learn how to work alongside each of your teammates. This includes everyone from the floor manager to the accountant. Even if you are not looking to be the leader of the firm, you will still have people work around. One of the most important lessons an office can teach you is how much your responsibility trickles over onto other people.

 

With these lessons in your back pocket, you will be able to move forward into whatever career you wish. For more information on if you are fit to join an office staff position, be sure to check out our skills assessment and training page. For any more questions not found on our website, please feel free to contact Accountants for You.

Office staff worker taking notes.

Top 5 disciplines for working in an office setting

Whether or not you are a permanent or temporary office staff worker, the job can often be challenging. When it comes to maintaining a consistently good work ethic, it is always wise to practice a few essential disciplines. With these disciplines, you will find your office job to be a lot more productive than you anticipated.

 

Goal Organization

Set aside some time to just sit down and map out your goals. This can be for every day, every week, and/or every month. Your calendar makes a huge difference since it allows you to know when every assignment is due. It seems like an obvious discipline. However, it is absolutely necessary for a healthy state of mind. Both permanent and temporary office staff workers require an organized foundation.

 

Prioritize the load

Once you have your calendar down and ready, you will need to prioritize your work. You will often find multiple things due on the same day. Whether the projects are big or small, always put your main assignments first. After that, you can take care of the next thing. With no situation being perfect, this might mean that you have to put something off for the next day. But that is okay as long as you get the main priority assignments done.

 

Adapt the work to your personal flow

Part of prioritizing and staying organized is making sure that you can work at a good pace. Generally, your boss won’t mind how you work as long as you get the work done on time. In this case, try to find your own personal flow as an office staff worker. Some people like using two computer monitors instead of just one. Others prefer having some files on paper. The key is your personal style of organization. This could also include how you decorate your office. You want it to be a positive work environment. So, therefore, it is a smart idea to decorate your desk with some personal encouragement (if your company allows it). This could be anything; a picture of your family, a bobble-head, or just a colorful aesthetic. The whole purpose of your work sanctuary is to make you both comfortable and confident enough to complete your assignments. Even if you are working as temporary office staff, it is still a good idea to decorate your desk.

 

Take your break

A good policy is to keep your work and personal life separate. You can easily get antsy if you excessively take your work back home with you. You are only being paid for certain work hours, so don’t feel guilty about enjoying your time off. That time is necessary. This is the reason you are given breaks in between the day. People are not meant to be worked to the bone in unreasonable amounts of time. If you set aside some time to breathe, you may find yourself more energized to complete your assignments for the day.

 

These tips may seem simple, but they can mean the whole difference between a positive and a negative office work environment. For more information finding your own clerical job, please see our staffing positions. For any additional help, please feel free to contact us here.

Customer service staff member.

The Importance of Customer Service Staff

There are many important staffing positions in today’s industries. But the value of customer service often goes overlooked. Each customer service staff member is essentially a brand ambassador; they are the ones who personally meet with the clients. They have the opportunity to either grow or weaken the company that they represent. Here are a few qualities that you will find within our customer service staff.

Courteousness

As mentioned earlier, customer service is often the personal face of the company. Clients meet with them to file requests and express issues. It is hard to work in customer service when it is late and you’ve been dealing with multiple issues. Anyone could easily show some annoyance or frustration. But a true customer service clerk will keep their composure. They won’t give in to the stress; they always find a way to stay focused. One way in order to maintain that focus is to remember why they are there in the first place.

Focus on the client

The whole purpose of customer service lies in its title. Each member is there to serve the customer. They must make sure that the client is happy. This should be the driving force for the staff’s performance, no matter how difficult a client might be. The customer service crewmembers must be able to hold a compassionate attitude. They must also be able to think on their feet when things do not go as planned (i.e. when an appointment is not in the registry).

Work under pressure

As alluded to earlier, being a customer service staff member requires dealing with unforeseen problems. Often times those problems can seem great, and anyone could easily crack under the pressure. But a great customer service clerk is able to block out that pressure and just focus on the task at hand.

Total value

Whether or not it is for temporary staffing or permanent recruiting, each customer service clerk must maintain these essential qualities. If a clerk (or any staff member) expresses these qualities, it will be a reflection on the overall company. For more information on our staffing services, please feel free to contact us here. If you are ready to request staff for your own company needs, be sure to check out our staffing request form here.

Hiring Temporary Accountants for Tax Season

We all know that tax season is inevitable and can be burdensome for businesses without enough manpower in their accounting department. During this time, a smart move to make for any company is to hire temporary accountants and other workers to make sure that the process can go smoothly. It’s always a bonus to have extra help on hand. When tax season comes, business owners can be overwhelmed even with an internal staff of accountants on board. Hiring temporary accountants through a staffing agency can be a great and efficient alternative to hiring more full-time employees for your own accounting team.

With a temporary staffing team on your side, you’ll get the work you need done for the exact amount of time that you need it. You won’t have to put the time and money into training new accountants as they will already have all the work experience and credentials necessary to dive right into what needs to be done. Once all the work is complete, you can then reduce staff levels and get back to your regular work force size. It’s a win-win.

Accountants For You specializes in providing skilled and experienced accountants at any level and for any sized staffing need. Prevent your core team from burning out through this tough season and come out ahead of the game. Contact Accounts For You for your temporary accounting needs today.

 

 

You can trust me (the Recruiter), I’m not the enemy

trust-me

You can trust me (the Recruiter), I’m not the enemy

Sometimes Recruiters get a bad rep from both the clients and candidates. We’re seen as the enemy…. WE’RE NOT!!!!

As professionals with over 35 years of experience, who spend every day helping people,  we really DO know a thing or two. Yes, we get paid based on making the placement, but that doesn’t mean we are trying to force a square peg into a round hole. If the candidate doesn’t work out, we will have an unhappy client that will never call us again and an unhappy candidate that will do the same. That serves the purpose of no one and quite honestly, we’d have been out of business long ago had we employed such tactics.

Take our advice, it’s FREE but it’s not cheap; we do require something in exchange. We ask that you trust us.

We’ve been around a while and we are always happy to share our knowledge. For instance, if you’re working on a temporary position and get a call about a permanent job, TAKE THE INTERVIEW.  You never know what could happen. Your temporary position that was supposed to last until April, may end tomorrow due to unforeseen budget cuts. That permanent position that didn’t seem so interesting? The interview might teach you otherwise.

Below is an email we received from a candidate after he turned down an interview for a permanent position for just such a reason. Two months later, he wrote:

Hello Mark,

Boy did I mess up royally. I am so sorry for not going on that interview 1-2 months back. My consulting gig is over on 12/16/16 due to a major RIF for consultant when my assignment was supposed to go until 2/28/17 with possibility of being brought on FT and extension. I hope you will work with me again and do not hold that one interview I missed over me because I truly am a great candidate and truly want to find a great place to work. Hopefully you can help.

I sincerely apologize for screwing up that interview and I truly hope it didn’t effect your relationship with the company but I hope maybe you can still help me out.

I appreciate your assistance.

Sincerely,

Unemployed Applicant

We certainly weren’t happy to receive the note. But it crystalizes the message we’re trying to send. If you decide to partner with a Recruiter for your job search, then you need to trust that what they’re advising you is true. If you can’t, you may have chosen the wrong recruiter with whom to work.

We are here to help make a great match for both our clients and our candidates. It’s how we build relationships which is at the heart of what we do.

From The Desk Of The Working Mom

From the Desk of the Working Mom….

Now that we’re back to school, the chore of packing school lunches has been re-instated.

I dread…loathe….absolutely detest this task.

I will literally waste as much time as I can in the morning, to avoid the daily dance with my pantry and refrigerator that is figuring out what my 3 darlings are going to eat that day.  This one likes cream cheese but that one can’t stand it and with the third, I never even get around to bagel spread options because she’s too busy deciding if her bagel has too much “toaster burn” for her to even consider eating it.

It’s some kind of reverse psychology trick when they follow me in to the kitchen, watch me painstakingly pack their lunchboxes, only for them to unzip the boxes…and remove each item one by one and offer their critique.

Seriously?   In the time it takes us to accomplish the lunch task, I could’ve negotiated a union contract, changed the oil in my car AND figured out who shot JR.

In the end I make it through only to have the lunch boxes returned to me at the end of the day, with half the contents still in there. Why? Because they weren’t hungry.

 

Until next time

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From The Desk Of The Working Mom

She’s BACK!

After a brief hiatus, the Working Mom is back with a new post!

From the desk of…

The Working Mom

Every summer, I work from home the last 2 weeks before school starts because camp has ended and the options to fill my children’s time are slim and expensive.

I’ve always equated the gap between camp ending and school starting, to the inequity in the number of hot dog buns in the bun pack (typically 10), to hot dogs in the hot dog pack (typically 8) as in the fact that there are about 10 weeks of summer, and about 8 weeks of camp (7 weeks, in many cases).

As a Working Mom, I think of camp as “Summer’s daycare”.  Am I flying solo with questioning the scheduling or is everyone making analogies between food packaging and their kids’ summer activities?

Let me know…I’ll be here, re-purposing the leftover hot dog buns.

 

WM

Juggling-Mom-by-schlepping3.wordpress.com_

The Value Of An Accounting Temp Staffing Agency

What can an organization do towards the end of its financial year when the accounts team is burning the midnight oil to get all the books in order, only for the organization’s most valuable accountant to call in sick? Instead of forcing your employee to continue with his or her work while on the hospital bed, the best chance of meeting the accounting deadlines and caring for your staff is getting a temporary accountant.

However, where do you get a good accountant at the last minute on temporary staffing basis? Here is where accounting temp staffing agencies come in.

They Respond Fast

If you think of how much time it takes to advertise for temporary accounting work, to hold interviews, and to bring someone on board, your organization will have suffered a major blow. Agencies that deal with providing temporary staff have the ability to send a highly qualified accountant to continue from where the permanent one left off. These agencies have already conducted interviews; they know the accountant’s skills and experience, and they can send the accountant within the shortest possible time.

They Have The Best Fit

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Accounting staffing agencies have a database of accountants willing to work on a temporary basis, a database that also contains the qualifications and experience that each one has. The above means that depending on the circumstances; the agency can find the most qualified individual to meet the need. Some situations require a temporary accountant with specialized skills that the current ones lack while others need accountants with basic qualifications; the agencies have access to all.

They Deal With The Temporary Accountants

If you conduct an interview and settle for someone who is simply not working out, you will have to terminate the contract and start the recruiting process again. However, when an agency sends you a professional who is not the right fit, you just communicate with the agency, and they will send you a replacement sooner rather than later. It is common knowledge that a bad hire, even for a short period, can cost an organization losses in the tunes of hundreds of thousands of dollars; do not risk it.

Qualities To Look Out For In Temporary Staffing

At one time, every organization will require temporary staffing services. As the name suggests, a temporary employee is an individual who comes to fill a position in an organization for a short period, owing to some reasons.

The two main reasons for hiring a temporary employee include employee absence due to maternity, illness, vacation, etc., and sudden work demands such as seasonal peaks, individual demanding projects, etc.

Hiring a temporary employee can be more challenging than permanent recruiting because the company cannot afford to underperform even for the shortest period.

Here are the primary qualities that companies look for in a temporary employee:

High Qualifications

Unlike a new employee who has a probation period to learn the ropes of the organization, a temporary employee has to hit the ground running. An individual who has received the training and experience to fill the open position elsewhere would be a great fit because he or she would need little to no training.

Willingness ToLearn

Some highly experienced professionals get to a point where they think they know everything, a very dangerous point to reach for anyone. A temporary employee must be willing to learn how to do what he or she is good at in a different way or learn the same thing afresh, to meet the company demands.

Ease OfAdaptability

A temporary employee has the task of adapting into a new organization very fast since there is no option here because every organization has a culture that is different from all other organizations. A temporary employee has to adapt to the culture and deliver as if he or she has always been a member of that particular organization, a quality that people acquire through experience.

Passion ForEvery Task

A temporary employee must attend to every task with a passion that the permanent employees should look up to, because the end goal, even for a temporary employee, is to get the job on a permanent basis. Someone who knows that he or she will be out of the job in a few months will choose to either outdo him or herself during that short period or just give up; you need someone who will outdo him or herself.3033995-poster-p-1-everything-you-need-to-know-before-hiring-a-temp

How An Accountant Can Move From A Temporary To A Permanent Position

The job of an accountant is one of the most stressful jobs on the planet, especially because such an employee is dealing with the most sensitive aspect of every organization – the money. Therefore, hiring an accountant, whether permanent or temporary, is a headache because you have to get the perfect fit.

Temporary accounting workhas its benefits, but not all temporary accountants want to remain in that same position. The following is what most temporary accountants do to become permanent.

They Do More Than Is Expected

If a temporary accountant does what the permanent one does, he or she will never attract any attention. In addition to accomplishing the assigned task perfectly and in a timely manner, a temporary accountant should do extra to get the job. Employees who move from temp to perm always ask “what else can I do?”

They Become Irreplaceable

A temp can cause the people at the top of an organization to change the structure to accommodate him or her. By acquiring further skills and knowledge and implementing new and efficient methods of doing the job makes a temp receive a renewed contract. Whether such an individual will go back to school or apply something they learned in another organization, real change is always welcome.

They Become Part Of The Team

A temporary accountant usually has a short period to understand how the team works, let alone complete the assignment at hand. One way of becoming part of the team is by breaking the ice as early as possible, and this involves making friends with the new colleagues and attending social functions with them outside work. When employers consider a temp to be part of the team, chances of letting them go will be slim.

They Ask For TheJob

resignation

Whether they choose to ask for the job directly or indirectly, temporary employees who eventually become permanent make their intentions clear. An average temporary accountant who shows interest in joining the organization will have a better chance of becoming permanent when compared to a great accountant who shows no interest.